Trader Risk Assessment

Please fill in your details below and select the event you are attending.

One application for each show, if you have already completed an assessment & nothing changes you do not need to resubmit. This will be kept on file until the end of the year.
All applications should be made at least 4 weeks prior to the start of each event.
We will assess your requirements and a member of the Events Team will be in touch if required.
You may download a copy of this form to post/email here.

Event

Select the event you are submitting a risk assessment for*:

Exhibitor Details

Exhibitor Name*

Your Name*

Email*

URN* (Booking Reference)

Risk Assessment

Using the guidelines shown below please consider what a risk there are during the show. Outline the steps you propose to take to minimise that risk in the table below. If in your opinion there is no risk please state 'NO RISK' and submit the form.

NB: Please use the guidance notes below to highlight any risk.

HAZARD	WHO MIGHT BE HARMED	IS MORE CONTROL NEEDED TO CONTROL THE RISK
Look for hazards that you could reasonably expect to result in significant harm under the conditions at your plot. Use the following examples as a guide.	There is no need to list individuals by name – just think about groups of people doing similar work or who may be affected e.g	For hazards the hazards listed, do the precautions already taken
Slipping/tripping hazards Chemicals (e.g battery acid) Moving parts of machinery (e.g blades) Work at height (e.g from mezzanine floors) Pressure systems Vehicles (e.g fork-lift trucks) Electricity Dust (e.g from grinding) Manual handling Noise Lifting operation	Maintenance personnel Contractors People sharing your workplace Operators Cleaners Members of the public Pay particular attention to: Staff with disabilities Visitors Inexperienced staff Lone workers – They may be more vulnerable	Meet the standards set by legal requirements? Comply with recognised industry standards? Represent good practice? Reduce risk as far as reasonably practicable? To ensure safety have you: Adequate information, instruction or training? Adequate systems or procedures? If so, then the risks are adequately controlled, but you need to indicate the precautions you have in place. Where the risk is not adequately controlled indicate what more you need to do (the ‘action list’)
Fire Hazard e.g combustible materials (rubbish, flammable substances, LPG etc) and ignition sources (flames, smoking etc)	As above	Means of escape: fire detection and alarms. Fire fighting equipment and fire evacuation plan.

Hazard 1

Person At Risk 1

Controls to Minimise Risk 1

Hazard 2

Person At Risk 2

Controls to Minimise Risk 2

Hazard 3

Person At Risk 3

Controls to Minimise Risk 3

Fire Assessment

Hazard 1

Person At Risk 1

Controls to Minimise Risk 1

Hazard 2

Person At Risk 2

Controls to Minimise Risk 2

Liquid gas canisters/cylinders on site?
NoYes

[group group-fire-gas]

Cylinder Size kg (if applicable)

Number of cylinders(if applicable)

Fuel Type (if applicable)

NB: No Liquid gas cylinders are allowed within display halls.

[/group]

Camping Assessment

NB: Camping not available at all shows and is strictly limited by space. Please see your show pack for details on when you may arrive on site and when you must vacate the showground.

Camping Required
NoYes

[group group-camping]

Type of camping (if required)
TentCaravanCampervanOther

Number of units (if applicable)

Number of people (if applicable)

Number of nights (if applicable)

Gas cylinder on camp site?
NoYes

[group group-camping-gas]

Gas cylinder size kg (if applicable)

Fuel Type (if applicable)

[/group]

Leisure battery on camp site?
NoYes

[/group]

Application/Risk Assesment Notes

Please use the following box to make any notes required about the above risk assessment.

Legal Infomation

By submitting this form you agree that all the information is correct to the best of your knowledge and that you are authorised to make this application on behalf of the above club.

Do you agree that all of this information is correct and that you are authorised to make this application?
NoYes

If you require assistance with filling in this form or have any further questions please contact the events team at [email protected] or 01507 529430.